Software Updates to IntellicureEHR 7

Updates are listed in chronological order beginning with upcoming or most recent updates.

Contact Intellicure Customer Care if you have any questions.


Release Date: Nov. 21, 2022

Update to the Days to Heal Report

The Days to Heal report has been updated to include a Summary table that displays the number of patients per problem type as well as a Provider filter. The provider filter will display any patients that have been treated by the selected provider(s).

New Report: Blood Pressure and Blood Glucose Readings

We have added two new reports: Blood Pressure and Blood Glucose Readings. Access your Manage Reports area and add them to your database.

Ability to Print Treatment Orders from Care Plan

We have a new setting that will allow clinics to print out the Treatment Orders and the Alternate Orders prior to the chart being signed. It will generate a document that can be printed and handed to the patient, but will not generate the document in Document Manager.

To activate this setting, please contact our Customer Care team. Once your setting is activated, a new button titled “Print Treatment Orders” will appear on the Care Plan tab.

When this button is selected, a window will show all of the active problems, which will allow you to select which problem(s) to print the Treatment Orders and/or the Alternate Orders for. If the problem does not have Treatment Orders or Alternate Orders filled out, then the corresponding box will be grayed out and unselectable.

New Home Health information on Patient Banner

If a patient has a Home Health Agency listed in their Registration, it will appear in the patient banner on the encounter and can be selected to view the contact information. When a Home Health Agency is added to the visit details page only, it will appear in the banner upon returning to the chart.

Update to Burn Template

Burns will now display the same Debridement options that are found under Ulcers.

Documents Updated to Include Clinic Contact Information

All Documents will now include the clinic’s phone and fax number in the patient banner at the top of each document.

Release Date: Oct. 26, 2022

Patient Statistics Report

The Patient Statistics Report now includes a breakdown of which E&M levels contain the 25 modifier.

New Reporting Dashboard

We have added a new Reporting Dashboard and several associated reports.
To add the Dashboard to your report view, please contact Intellicure Customer Care and they will enable it for you.

Once enabled you will have a new option under Reporting called Dashboard.

You will click on the drawer to the left of the Dashboard screen and choose the Dashboards you would like displayed.

Check the box next to Patient Education.

This will add the reports you choose to your dashboard view. Left-click on the lower right corner and drag and drop to arrange in the layout you prefer.

Left-click and drag to expand the dashboard and allow for the data to be visible.

Your dashboard will now default to the view you have set when you log in. This is user specific.

Patient Education Dashboard

Clicking on the Patient Education dashboard will open the expanded view and allow you to click on a staff member to view a detailed report for that staff member.

The Patient Education report will show the encounter details. The warning icon will display when the last checkmark has been over 90 days. The 90 days is a rolling 90-day look back from each encounter.

Once in the detail view, you can return to the previous menu, open the help document, export to Excel, or print.

Clinic Manager Quality Dashboard

The Clinic Manager Quality dashboard includes problem-specific quality data. You can clinic on the total’s hyperlinks or the measure-specific hyperlink to view detailed patient-specific data.

Once in the detail view, you can return to the previous menu, open the help document, export to Excel, or print.

Problem Documentation Dashboard

The Problem Documentation Dashboard will let managers see how thoroughly their staff are documenting wound care visits. Clicking on the Dashboard will expand the data and you can now select a staff member’s name to see the encounter detail view

Once in the detail view, you can return to the previous menu, open the help document, export to Excel, or print.

Patient Visit Details Accessible in Banner

Users can now access the providers listed as a Patient Physician anywhere in the chart by expanding the patient’s banner and clicking the provider’s name hyperlink.

A pop-up will appear with the provider’s information. This will ONLY populate if the provider has the information captured in Resources>Physicians.

If the email hyperlink is clicked it will allow the user to link directly to emailing the provider. (If enabled
within their clinic/hospital)

Release Date: Sept. 26, 2022

 

Allergy and Medication Reconciliation Report

We have two new reports called Allergy Reconciliation and Medication Reconciliation. These reports will let clinics see which encounters have had the Reconcile Medications and Reconcile Allergies buttons selected.

The report will give you the total number of Visits for the time period selected, the number that were reconciled and the percentage reconciled in the Summary. The individual patient encounters will display in the Details.

Update to the Daily Deposits Report

This report has been updated to include a Summary table at the top that displays the totals collected for each date and for each entry type (Cash, Check, Credit Card) within the date range selected.

Update to the Healing Percentage Report

The Healing Percentages report is being updated to include a problem type summary at the top of the report.

Release Date: Sept. 19, 2022

New Interface Settings

There is a new ADT (Demographics Interface) setting that will discharge previous account numbers when a new one is received through the interface. The default is set to False and would need to be changed to True for any clinic that wants this feature activated. Please contact Customer Care if you would like this change applied to your clinic.

The second setting is another ADT (Demographics Interface) setting that inserts an insurance effective date when it is not included in the ADT message. This will automatically work for all clinics with an ADT feed and doesn’t require anything to be adjusted or done by the clinic.

Additional Modifier Options for CTPs

Clinics will now have the ability to specify a JC or JW modifier in their CTP Product Management. Since the majority of our clinics do not utilize this capability, the modifier field will appear as default for any clinic that does not have a CDM for the product that was used and wasted.

Full Diagnosis Description on Documents

Clinics now have the ability to display the full diagnosis description under the short description on documents. If you would like this setting applied to your clinic, please call Customer Care. Keep in mind that changing this setting will appear on the documents going forward and will not retroactively update the documents that dropped before the setting was changed.

Filtering in Charge Approval

Sites with multiple clinics will now have the ability to filter their charges in Checkout and Charge Approval by a specific clinic or view all.

Batch Print and Fax

Users will now be able to print and fax multiple encounter documents at the same time for a patient.

Users can now view and select all documents for a Month, Year, or All Time.

Recurring Appointments

Clinics now can schedule recurring appointments.

Scheduler > Appointment Types will need to have set to Recurring Enabled.

When entering a recurring appointment, you will select Time Block when creating the appointment.

You will then fill out the patient’s name and the details of the recurring appointment and then select “Create Appointment.”

Then confirm the appointment.

New EM Code Settings

We now have the ability for clinics to decide whether they want G0463 to drop for their Medicare and Medicaid patients while still having the 992XX codes drop for their commercial patients. In the past clinics had to choose between having all wound encounters drop either G0463 or the 992XX codes. This allows more flexibility and prevents charges from needing to be updated in Checkout. If this is a change you need made for your clinic, please contact Customer Care.

Charge Approval; Approved by and Approved Time Addition

Charge Approval will have two new columns to show who and when a charge was approved or deleted.

Problem Deletion Warning and Hard Stop

Users will no longer be able to delete problems that have been used on any procedure or have been used on a complex order. If a user tries to delete a problem that has been used on a procedure or on a complex order, they will receive the prompt below.

Updated Discharge Process

In addition to outcoming all active problems a discharge order will need to be selected for one of the patient’s problems.


Release Date: May 23, 2022


Auto-Calculated ABI

Users will be able to have the ABI auto calculate by going to Exam > Vascular > Screens.
auto-calculate-abi
If there are ABI values entered on the Exam tab, then the values will also appear on any compression procedure. The ABI values that display on the compression procedures are there as a courtesy and will not populate any text into the Procedure Note. This also means that ABI values do not have to be entered to document a compression procedure. You will also now have the ability to pull in the ABI result when documenting CTP procedures. This is found under the macro MN-Oxygenation.


“Mark Reviewed” Button Added to Social History

There will be a “Mark Reviewed” button that can be selected on the Social History tab to note that the patient’s Social History was reviewed.

Gastrointestinal Exam Now Has Checkbox Options

The Gastrointestinal Exam on the Exam tab now has selectable options instead of having to be written via free text.

Details Added to HBOT Order Form

Editing a patient’s HBOT order has a new option to close the order as well as more details regarding the HBOT Order Status.

Logging in to DrFirst

There are now two DrFirst login buttons on the Medications and Allergies tabs that allows either the staff member or provider to login to DrFirst regardless of who is logged into the encounter. If the staff member is logged into the encounter and DrFirst Provider button is selected, the provider will need to provider their password to launch DrFirst.

Release Date: April 25, 2022

Print Face Sheet from the Registration Tab

Users will now have the ability to print a patient face sheet from Registration. This feature is present in IntellicureEHR 7 as of April 19, 2022.

Capture Pain Assessment

An additional option to capture Pain Assessment has been added to the Vitals on the Constitutional Exam tab.

Adjustment to Risk in Physician Level of Service

The Risk portion of the Physician Level of Service on the Signature tab will now automatically calculate without the provider needing to address goals and orders in the Care Plan.

Printing Scheduling Reports

Scheduling Reports can now be printed directly from the Scheduler.

Update to Bilateral Compression Procedure Charges

When you document two compression procedures for the left and right, the software will detect this at sign off and automatically drop the bilateral code. For this to work, you need to have the CPT with the bilateral modifier present in your fee schedule. If the clinic doesn’t have a bilateral code in their fee schedule, it will drop 2x codes as it did before. This will eliminate the need for clinics to make further adjustments in checkout when billing bilateral compression. This update is present in IntellicureEHR 7 as of April 19, 2022.


 

Release Date: March 14, 2022

Comments/Impressions

The comments and/or impressions entered on Studies, Lab Tests, and Treatments will now appear within the History and Physical and Progress Note generated documents.

Diagnosis Code Visible in HBOT Treatment

The primary diagnosis code and description will now be visible in the HBOT treatment.

Increased Number of Debridement Procedures

Debridement procedures will now allow up to 15 problems to be entered, which is an increase from the previous maximum of 6 problems.

Report Parameters: All Patients and Active Patients

In Reports, the Closure Percentage Outlier report will have a new option to show All Patients or only show the Active Patients. Active Patients are any patient that has an active problem(s) in the Care Plan.

Selecting Active Only Patients will filter out patients who have had all their active problems outcomed and have had a Discharge Order selected on one of their problems.

Adding Patient Diagnosis Codes to Manual Charges

When adding a charge manually in Checkout, clinics will now be able to attach the patient’s diagnosis code to the charges .

 

Release Date: Feb. 28, 2022

Reports

The reports will now have a back button that will appear at the top of the page. This will give users the convenience of using the back button at the bottom of the reports or the top.

Shortcuts for Common Co-morbid Problems

Users will now have shortcuts to select for common co-morbid problems such as Alzheimer’s, Hypertension, COPD, etc. These co-morbid shortcuts will appear when adding a problem on the Care Plan. The problems that appear for each clinic can be customized by contacting Customer Care. The co-morbid problems will be in green below the existing suggestions on the Care Plan page.


When a co-morbid problem is selected, the user will need to select which provider is treating the problem and complete the selections to arrive at the desired diagnosis code.

Entering a Reason for Deleting an Encounter

Users will now be required to enter a reason for deleting an encounter.

This information will populate on the Deleted Encounter page. Any encounter deleted before this update will show “No reason provided.”

 

Release Date: Feb. 14, 2022

Care Plan Photos

Photos on the Care Plan page will default to being sorted in date descending order.

Charge Approval

Charge Approval will no longer jump to the top of the page when a charge is approved or deleted. Once a charge has been selected as Approved or Deleted, the screen will stay put.

Supply Charges

Clinics will be able to enter their supply charges without the need for including a corresponding HCPCS code. Although if they have the HCPCS code, there is a place to include it.
This new supply charge feature will be found under the “Patient Billing” portion of Resources.

The form to enter a supply charge is very similar to the Fee Schedule template, however, as many or as few of the boxes can be filled out. Once an item is entered, it can be edited, deleted, or retired.

Once a supply charge is entered into the Supplies Chargemaster, it can be added to a patient’s charges in Checkout via the “Add Supply Item” button.

The drop-down list will show the items entered in the Supplies Chargemaster in the order they were entered. The list will show the Short Description and as well as the HCPCS if one is included.

Once the supply is added to the Facility Checkout charges for a patient, it will appear and can be approved in Patient Charge Approval.

 

Release Date: Jan. 3, 2022

Clinical Participants

If an encounter has already been signed by the nurse and someone tries to remove the provider as a signatory participant, they will get a prompt notifying them that other signatory participants have already signed the encounter and they will need to un-sign before the participant’s name can be removed. This is to prevent issues with the documents and charges not dropping correctly.

Also, if a signatory participant has been selected as the one who performed a procedure and their name is attempted to be removed as a signatory participant, they will also get a prompt that prevents the name from being removed. This is to ensure that the Procedure Note and charges drop correctly.

Skin Substitute Codes

The feature for the provider to get the High Cost application codes (15271-15278) when performing a Low Cost (C5271-C5278)) Skin substitute procedure is now in the sandbox and is slated to be pushed to production on Jan. 3, 2022.

Procedure Notes

The Procedure Note will now display the signature at the bottom of the note instead of the top. The “performed by” will still display at the top of the note, as seen below.

 

Release Date: Dec. 28, 2021

Ancestor Problems

Problems will now retain their ancestor data when they are changed in the software.

In the screenshot below, the DFU diagnosis was changed, which moved the outcomed problem to the Resolved Problems list. Notice that the new problem retains the same 3/1/2021 Onset date as the ancestor problem.

When you click any of the Binocular icons to look at previous HPI, Description, or Treatment Order entries, you will be able toggle through the data entered for the ancestor problem. Note that the problem is treated as a New Problem, so the previous Treatments will not pull forward when Last Values is selected.

On the Measurements tab, you will be able to see the ancestor measurements under Measurement History, which will be noted with an asterisk. If you hover over the asterisk, “Ancestor Problem” will display.

The ancestor photos will also display under the problem photos.

Another benefit of the update is that you will now be able to open encounters prior to the problem being changed and view the original problem details on the Care Plan. For instance, in the DFU example, the problem was outcomed on the 9/28 visit. However, I can open the 6/3 visit where the ancestor problem was originally entered and view the problem details.

HBOT ROS Template

 A new HBOT ROS template on the History tab is now available.

Selecting this option will display ROS options specifically geared towards HBOT patients.

Charge Approval and Checkout

Charge Approval and Checkout is now being sorted alpha by patient.